Eon Collective Policies

1. Governance and Leadership

Core Policies

• Data Governance Policy
• Corporate Data Security Policy

Purpose:

• Establish roles, responsibilities, and accountability for secure data handling.
• Drive strategic alignment across operational, security, and compliance domains.

Key Actors:

• Executive Leadership, Operations Director, IT Manager

Dependencies:

• A foundation for Incident Response and IT Risk Management.

2. Risk Management

Core Policies

• IT Assessment and Risk Management Policy
• Data End of Life Policy

Purpose:

• Conduct continuous risk assessments to identify, mitigate, and monitor risks.
• Safeguard against risks associated with obsolete data and systems.

Key Actors:

• IT Manager, Operations Director

Dependencies:

• Informs Disaster Recovery and Backup strategies.

3. Operational Security

Core Policies

• Firewall Policy
• Corporate Data Security Policy
• Malicious Code Anti-Virus Policy

Purpose:

• Protect systems with robust firewall configurations and anti-virus measures.
• Prevent unauthorized access or malicious code infiltration.

Key Actors:

• IT Manager, Chief Technology Officer (CTO)

Dependencies:

• Integrates with Incident Response and Backup Policies.

4. Access Management

Core Policies

• Physical Access Policy
• Remote Access Policy

Purpose:

• Ensure secure physical and remote access.
• Implement least-privilege principles and multi-factor authentication.

Key Actors:

• IT Manager, Operations Director

Dependencies:

• Linked to Security Monitoring and Encryption protocols.

5. Incident Response

Core Policies

• Incident Response Policy
• Problem Management Policy

Purpose:

• Provide a structured response to security incidents, minimizing impact.
• Coordinate with the Security Incident Response Team (SIRT).
• Identify and address root causes to prevent recurring incidents.

Key Actors:

• Operations Director, SIRT members, IT Manager

Dependencies:

• Backed by IT Assessment, Risk Management, and Backup Policies.

6. Backup and Disaster Recovery

Core Policies

• Backup and Recovery Policy
• Disaster Recovery and Business Continuity Plan

Purpose:

• Ensure continuity of operations and restoration of critical systems.
• Maintain secure and accessible off-site backups.

Key Actors:

• IT Manager, Operations Director

Dependencies:

• Relies on Risk Assessment and Firewall protections.

7. Encryption and Acceptable Use

Core Policies

• Acceptable Encryption Policy
• Acceptable Use Policy

Purpose:

• Enforce encryption standards to secure data at rest and in transit.
• Define acceptable use of EON systems to mitigate misuse and abuse.

Key Actors:

• IT Manager, CTO

Dependencies:

• Supports Corporate Data Security and Risk Management.

8. Change Management

Core Policies

• Change Management Policy
• Security Change Management Policy

Purpose:

• Implement structured processes for managing changes to systems and processes.
• Minimize risks during implementation and ensure accountability.
• Address security-specific change requirements and controls.

Key Actors:

• Change Control Board (CCB), Operations Director, IT Manager

Dependencies:

• Closely aligned with Backup and Incident Response for seamless transitions.

9. Training and Compliance

Core Policies

• Security Awareness Training Standards
• Employee Computer and Application Usage Policy

Purpose:

• Establish mandatory security training requirements for all staff to ensure understanding and compliance with security policies.
• Define acceptable use standards for company computing resources and applications.
• Create accountability measures to track and enforce compliance across the organization.

Key Actors:

• HR Manager, IT Manager, Operations Director

Dependencies:

• Supports all security policies through education and awareness.

10. Legal and Regulatory Compliance

Core Policies

• Privacy Policy
• Terms and Conditions
• Data Protection/GDPR Compliance
• Service Level Agreements (SLAs)

Purpose:

• Define legal obligations to customers and partners.
• Establish data handling and privacy standards.
• Set service delivery expectations.
• Ensure regulatory compliance.

Key Actors:

• Executive Leadership, Operations Director, Legal Counsel.

Dependencies:

• Informs all data handling and incident response procedures.